About the service
What is Research.fi?
Updated 24 April 2020
Research.fi is a service offered by the Ministry of Education and Culture that collects and shares information on research conducted in Finland. The service improves the location of information and experts on research and increases the visibility and societal impact of Finnish research.
The service was launched in June 2020 and will be developed in phases. At the moment, the service contains information on the Finnish research system, publications by Finnish organizations, projects funded by public and private research funders, and statistical information on the development of research resources and impact.
In the future, the service will improve, for example, the coverage of information and it will be expanded with new datasets. Search based on a topic or a theme will be improved and more sources will be added to the service. In addition to the current content, more information will be added to the service later, including information on researchers operating in Finland, their research activities, and more broadly information on the Finnish research and innovation system. The search features of the service will be improved and functionalities for viewing the data in a graphic format will be added to it.
Commissioned by the Ministry of Education and Culture, the service was launched by CSC - IT Center for Science in cooperation with higher education institutions, other research organizations and research funders.
What information does the service have and where does it come from?
Updated 24 April 2020
The service automatically updates information already found in the systems of universities, universities of applied sciences, research institutes, university hospitals, and research funders.
Because information is not entered in the service manually, it does not increase researchers’ reporting or other administrative work. The service contains descriptive information that makes it easy to find, for example, open access publications and research data.
The comprehensiveness and timeliness of the information depends on the organizations providing the information, and each organization is responsible for the accuracy of its own information. Submitting information is mainly voluntary. Only the submission of publication information is mandatory for higher education institutions.
Publication information consists of information submitted by Finnish universities, universities of applied sciences, research institutes and university hospitals in the data collection of the Ministry of Education and Culture.
The data is collected through the national VIRTA publication information service VIRTA-julkaisutietopalvelun, and the data is used, for example, as calculation criteria for the basic funding of higher education institutions (see OKM/2018/116 and OKM/2018/119). The information on publications at Research.fi can also be found at Juuli - publication information service. In the future, however, Reserch.fi will contain more elaborate information on researchers, projects and research data than what can be found in Juuli. Research.fi also offers the option to inspect the search results and publication volumes with a visualization tool.
The submission of publication information to the Ministry of Education and Culture has been mandatory for universities and universities of applied sciences since 2011. Some organizations have also submitted older publications, even as far back as the 1970s, but their information may be incomplete.
For organizations other than universities and universities of applied sciences, the Ministry of Education and Culture collects publication information on a voluntary basis. University hospitals have also been submitting their information since 2011, and research institutes have joined the data collection gradually since 2014.
Research.fi collects information on projects funded by public and private research funders. The funding providers transfer information on their funding decisions from their own funding systems to the project information resource on a timetable of their own choosing.
The service currently includes the most recent funding decisions issued by the Academy of Finland, Business Finland and some private research funding foundations. New foundations will be joining. In addition, information on the funding received by Finnish organizations from the Horizon2020 funding program has been imported into the service from the European Commission's CORDIS database.
Funding decision information only includes the amount granted in the funding decision of funders, not the total costs of the project. At a later stage, it is also possible to compile project information, for example, from the systems of higher education institutions and other research organizations.
Research infrastructures are key national research instruments, equipment, materials and services that enable and support research, researcher education, and teaching as well as develop research and innovation capacity. Research.fi promotes the joint use and openness of research infrastructures by describing and presenting research infrastructures and their services in a uniform manner.
A research infrastructure can be a large national or international entity jointly managed by several organizations. It can also be managed by one organization and only used by its own research group. Research infrastructure may also have, for example, services aimed at companies.
The submission of information on research infrastructures and the comprehensiveness and accuracy of the information are the responsibility of the organizations and bodies managing the infrastructures.
The service contains more detailed information on research and funding organizations which are submitting information to the service. Organization information is automatically compiled from the following sources:
- Business Information System
- Finto - Finnish Thesaurus and Ontology Service: Finnish community names
- Vipunen - Education Statistics Finland
Science and research news
The latest science and research news is automatically updated from RSS feeds provided by research organizations. Each organization decides what news are in the service.
A service feature is being developed in which the researcher can give permission to transfer their existing data from the ORCID service or from their home organization to be published on the research.fi service. Researcher information includes contact information, affiliations, training and qualifications, description of your own research, publications, materials, projects, and other research activities.
The researcher is able to create a profile for the service and select the information to be presented in it. Researchers can also connect publications, research data, projects, etc. already included in research.fi to their profile.
The researcher profile service is to be launched in early 2022.
The service uses national Fairdata services as a source of information for research data. Fairdata services contain information on Finnish research data, including metadata saved by researchers themselves as well as transferred from research organisations.
Information on the research data is currently retrieved from only a few sources. In the future, the aim is to compile metadata for research data stored by Finnish organisations in their own systems as widely as possible.
How do I use the service?
Updated 24 April 2020
In the service, you can browse and search for information as well as share individual pages or records, for example, on social media.
At a later stage, the goal is to make it possible to also download information in the service to a file or retrieve it through a machine-readable API interface.
The service is constantly being developed. You can give feedback if you encounter problems with the service, if you have any suggestions for improving the service or if you find errors in the information.
General information about the service
What is the Research.fi service and who is responsible for it?
Research.fi is a service provided by the Ministry of Education and Culture that collects and disseminates information on research conducted in Finland. CSC - IT Center for Science is responsible for the implementation of the service on behalf of the Ministry of Education and Culture in collaboration with Finnish higher education institutions, research institutes and other research organizations as well as research funders.
What is the difference between the Research Information Hub and Research.fi?
The National Research Information Hub collects, collates and provides descriptive information on research. It aims, for example, to simplify the process researchers use to submit reports to funding providers. Research.fi, on the other hand, is the external service of the Research Information Hub that provides easy access to the information.
The National Research Information Hub project was initiated in 2017, and the related Research.fi service was launched in June 2020. The development of the National Research Information Hub and Research.fi is ongoing.
How is personal data processed in the National Research Information Hub and on Research.fi?
How accessible is Research.fi?
The accessibility requirements for the online service are based on the Act on the Provision of Digital Services (306/2019). Research.fi meets the level AA critical accessibility requirements defined in WCAG 2.1. Only the statistical contents of the portal’s “Figures on science and research” section can be problematic for users of screen readers. For more information, see the service’s accessibility statement.
How can I give feedback on the service?
You can use the feedback form on the Research.fi service to, for example, provide feedback on the portal’s functionalities or visual identity and report any errors or problems. Alternatively, you can send your feedback vie email to email@example.com.
How does the service differ from the Juuli Publication Information Portal?
The same sources are used to provide publication data to both Research.fi and Juuli, but otherwise the service is more extensive than Juuli. In addition to publications, Research.fi contains information on e.g. researchers, projects, data, infrastructures and the Finnish research system.
For the time being, the Juuli portal will be maintained alongside the Research.fi service, especially for the publication data collection needs of the Ministry of Education and Culture.
Information included in the service
What information does the service contain?
Currently, the service contains information from e.g. the Finnish research system, publications by Finnish organizations, projects funded by public and private research funders, as well as statistical information on the development of research staff and funding figures and the impact of scientific publications.
The service contains metadata that describes the research. Therefore, any actual research data or publications are not stored in the service. However, the metadata often includes a permanent address from which the publication or data can be downloaded.
Who is responsible for the accuracy of the information?
Each organization providing information is responsible for the accuracy, quality, completeness and up-to-dateness of its information.
Is the provision of information mandatory?
In general, the submission of information is voluntary for organizations. Only the submission of publication information to the Ministry of Education and Culture has been mandatory for universities and universities of applied sciences since 2012. For organizations other than universities and universities of applied sciences, the Ministry of Education and Culture collects publication information on a voluntary basis. For more information, see the instructions on submitting information to the National Research Information Hub (available in Finnish).
Can I limit my searches in the service to the sub-units of organizations?
Limiting your search by sub-unit will be included in a later update to the service. Currently, users cannot limit their queries by sub-unit.
What information will the service contain on researchers?
In 2021, a researcher profile service will be introduced to the Research Information Hub. The service will help collate information on individual researchers from various source systems. This information includes, for example, a researcher’s contact details, affiliations, educational history and qualifications, research fields, descriptions of their research, as well as various expert tasks.
Creating a profile will be entirely voluntary for the researcher, and each researcher can select the information that will be displayed on their profile. Researchers will also be able to feature any publications, data, projects, etc. that have already been included in the Research.fi service on their profiles. This information will help people find the experts they need and survey the researchers who work in a particular research field.
How will the researcher information be imported into the Research Information Hub?
In the upcoming researcher profile service, researchers will be able to provide their consent for the transfer of their data from e.g. their ORCID profile or home organization, as well as for displaying this data on the Research.fi website.
The information on each researcher’s publications, data and projects are obtained from other source systems maintained by higher education institutions and research institutes. All information concerning funding decisions are obtained from research funders. The owners of each source system and the Research Information Hub have agreed on what information may be transferred to the Research Information Hub.
However, the precise implementation method will depend on the possible introduction of a separate act on the matter. See the Government’s proposal for an act on the National Research Information Hub (available in Finnish and Swedish).
What is an ORCID identifier and why is it useful for the Research Information Hub?
The International Open Researcher and Contributor ID (ORCID iD) is a permanent and unique identifier issued to individual researchers. At present, ORCID is the most established and widely used system for identifying researchers worldwide.
ORCID is the register for permanent digital researcher identifiers. It is open, public, international and community-based. ORCID is an independent non-profit organization.
The National Research Information Hub has also decided to use the ORCID identifier for identifying researchers. The ORCID service serves as an identification method, and the identifier can be used to link all research outputs included in the Research Information Hub to their respective authors.
Are ORCID identifiers necessary for all researchers?
No. However, many international scientific publishers as well as some funders require ORCID identifiers for all researchers that they are involved with. The researcher profile tool that is to be implemented in the Research.fi service cannot be used without an ORCID identifier.
How will the service determine the organizations that a researcher belongs to? Who can be classified as a researcher?
Universities, universities of applied sciences, research institutes and university hospitals provide the information concerning their researchers and determine which researchers belong to their organization. When creating their researcher profile, a researcher can also import their affiliation data from their ORCID profile.
Anyone with an ORCID identifier can create a profile in the service. The misuse of the profile tool is defined in the terms and conditions of the service (coming soon).
Can individual researchers represent themselves as a research group in the portal?
Research groups are defined by their home organizations. The National Research Information Hub will also aim to take into account any non-official organizational structures, if the information is available from a source system.
Importing information into the service
Can one enter their own information into the National Research Information Hub
No information is entered manually into the service, as all relevant details are retrieved automatically from the systems used by e.g. universities, universities of applied sciences, research institutes, university hospitals and research funders. Currently, there are no plans for the introduction of a user interface for data entry purposes. For more information, see the instructions on submitting information to the National Research Information Hub (available in Finnish).
Can the National Research Information Hub be used to store research data or publications?
The National Research Information Hub contains only metadata that describes the research. This metadata includes publications references and research data descriptions. No actual research data or publications are stored in the National Research Information Hub. However, the metadata often includes a permanent address from which the publication or data can be downloaded.
What should be taken into account to ensure that the publications of your organization are included in the service?
Currently, all publication information is retrieved from the systems used by public organizations, such universities, universities of applied sciences, research institutes and university hospitals. If a publication is not stored in one of the systems, it cannot be included in the Research.fi service.
However, the aim of the service is to comprehensively increase the visibility of all research conducted in Finland, so the inclusion of other information providers, such as companies and third sector organizations, has also been discussed during the project.
How can funders participate in the National Research Information Hub, and what information must they provide?
The funding provider must support research with at least a portion of the funding it has granted. Otherwise, funding providers are not required to provide much information, which makes it easier for them to join the service. Funding providers can also provide more information than the required minimum. See more information on the National Research Funding Database. In addition, funding providers can discuss the particulars of joining the service by sending an email at firstname.lastname@example.org.
How often is the information from different source systems updated to the service?
Each information provider can decide on the frequency of its updates. Most publication information is updated daily. The information on funding decisions is usually updated whenever a funder publishes its latest decisions.
Editing and utilising information
What should I do if there is an error in my information?
The organizations that supply the information are responsible for the accuracy of the information, and any corrections must always be carried at the supplying organization’s end. If there are any errors in your information, we kindly ask that you contact the parties responsible for collecting information in your organization.
Can I export my search results from the service, for example to an Excel file?
Unfortunately, you cannot download this data from the service as of yet. The provision of open interfaces and other types of mass data download options will require legislative changes. The Ministry of Education and Culture is currently preparing a statute on the National Research Information Hub to help clarity the matter. Only then will we be able to determine what information can be made openly available and exportable in, for example, an Excel file.
What are the benefits of the portal for businesses and companies?
Business and corporate representatives have participated in the service-oriented design of the project, and this process has been used to survey what information they need in particular from the new service.
Their responses highlighted the necessity of finding experts as one of the most important use cases. Their other needs included utilizing research data to support their product development processes, and enhancing their collaboration with research organizations, for example in new research projects. Some companies also mentioned the better availability of e.g. infrastructures as an important use factor.
Will the National Research Information Hub increase the number of reports that need to be submitted to the authorities and the rate in which research activities are evaluated?
The main objective of the National Research Information Hub is to facilitate the transfer of data between separate systems, reduce the manual and multiple entry of data, and improve the accessibility of research data. It is not intended to expand the collection of data by the authorities.
Of the information collected in the National Research Information Hub, the publication data is already included in the annual data collected by the Ministry of Education and Culture from higher education institutions. The information used in the evaluations of research activities depends on the party conducting the evaluation.
Will the implementation of the National Research Information Hub involve overlapping work, since the information has already been collected into other systems?
The aim of the service is to automatically transfer copies of the information from other source systems to the National Research Information Hub. The National Research Information Hub collects information from a number of different source systems and forwards this information to any other parties that need it. This solution eliminates the need for each system to build its own connection to every other system.
Progress of the project
How is the National Research Information Hub project progressing?
In 2020, the National Research Information Hub’s external Research.fi portal and the following sections were published: publications, projects (funding decisions), infrastructures, organizations, scientific news, the research and innovation system, and science and research in figures.
In 2021, the service will be expanded to include e.g. information on researchers and research data. See more information on the project’s schedule (available in Finnish).
What will be added to the service?
In the future, the service will be expanded with new data sets and information, and the coverage of the data and information will be improved. The service’s topic-related search function and information source list will be improved. In addition to the service’s current contents, more information will be added to it later, including information on researchers operating in Finland, their other research activities, as well as more general information on the Finnish research system. In addition, at a later phase, the goal will be to allow users to download the service’s information into a file or retrieve it through a machine-readable interface.